[IP-OA_Forum] Workshop on Open Citations and Open Scholarly Metadata 2025: call for participation and contributions now open (deadline 13 Jan. 2025)

[comms@opencitations.net <comms@opencitations.net>]

THE CALL FOR PARTICIPATION AND CONTRIBUTIONS TO THE 5th WORKSHOP ON OPEN CITATIONS AND OPEN SCHOLARLY METADATA (BOLOGNA, 28-29 MAY 2025) IS NOW OPEN  

OpenCitations and the Barcelona Declaration are happy to announce that the call for participation and contributions to the Workshop on Open Citations and Open Scholarly Metadata 2025 is now open.  
After the success of the 2023 edition, this edition of the Workshop on Open Citations and Open Scholarly Metadata (WOOC) will take place in Bologna, on 28-29 May 2025. – https://workshop-oc.github.io.

IN SHORT
We invite you to submit a long abstract (1250-1500 words) coherent with the theme of Open Access of Research information. The abstract will be peer-reviewed and, if selected, will be published as a conference paper with a dedicated DOI under the WOOC-2025 community on Zenodo. The organizing committee will decide if the selected submissions will involve either a talk of 15-minute duration, with a 5-minute discussion following, or a poster presentation accompanied by a 2-3 minute pitch talk, presented on May 29th.  If you do not wish to submit a contribution, you can apply for participation-only. 
Application deadline (for participation and contributions): 13 January 2025

DETAILS

SCOPE   
We invite to WOOC researchers, scholarly publishers, funders, policymakers, institutions, and open citations advocates, interested in the widespread adoption of practises for creation, sharing, reuse and improvement of open scholarly metadata.  
This year's edition of the workshop will gravitate around the following theme:  
" Open Access of Research Information "  

May 28 will be dedicated to the Bologna Meeting on Open Research Information, to encourage discussion between the signatories and supporters of the Barcelona Declaration and other interested bodies and collaboratively orient the common roadmap, thus allowing the articulation of the outcomes that have recently been discussed during the Paris Conference on Open Research Information.  
May 29 will be dedicated to invited contributions, presentations and a poster session selected among the participants in the call for contributions on the workshop theme.  
Participation in both days of WOOC 2025 is open to everyone. In particular, OpenCitations and the WOOC organizing committee aim to welcome the signatories and supporters of the Barcelona Declaration and anyone interested in Open Research Information to an interactive event that aspires to encourage the incubation of ideas and strategically orient the development of practices in open research information.  
The Workshop on Open Citations and Open Scholarly Metadata 2025 will be an in-presence event organized in the spaces of the University of Bologna, one of the signatories of the Barcelona Declaration on Open Research Information and CoARA, of which it is also leader of the CoARA National Chapter.  

CALL FOR PARTICIPATION AND CONTRIBUTIONS  
Application form: https://forms.gle/Z7J36XSdPa9tkSop7   
Application deadline: 13 January 2025, 23:59 AOE  

If you wish to participate in the Workshop on Open Citations and Open Scholarly Metadata 2025 as an attendee, please fill in the form by providing the requested information and a short bio to apply for the event.  
You will receive a notification of acceptance by 20 February 2025. In case of oversubscriptions, the organisers will select attendees from among those who have applied.  
If you wish to submit a proposal to the Workshop of Open Citations and Open Scholarly Metadata 2025, please fill in both the first part and the second part of the application form to submit a contribution that fits this year's theme "Open Access of Research Information". The organizing committee will decide if the selected submissions will involve either a talk of 15-minute duration, with a 5-minute discussion following, or a poster presentation accompanied by a 2-3 minute pitch talk. The workshop day dedicated to the presentation of the selected contributions will be May 29.  
Take into consideration the selection criteria, and submission/author guidelines listed under.  
 
SELECTION CRITERIA

• Relevance to the workshop theme  

• Methodological rigor and depth of elaboration  

• Interest and potential for interdisciplinary engagement  

• Impact and broader implications  

SUBMISSION GUIDELINES

• Contributions should be submitted in the form of a long abstract, ranging between 1250 and 1500 words.  

• Accepted contributions will be limited to one presentation or poster per author. Similarly, we aim to avoid more than one presentation on a single initiative/project.  

• Only submissions in English will be considered.  

• Make sure that you have approval from your institution to participate in the conference at the latest when the results are announced.  

• All submitted contributions will be peer-reviewed by at least two reviewers.  

• Each accepted abstract will be published as conference paper with a dedicated DOI under the WOOC-2025 community on Zenodo (https://zenodo.org/communities/wooc2025)  

•  Selected contributions will be returned to the authors for the re-editing phase, formatted as a pre-compiled template in ODT format 

AUTHOR GUIDELINES

• Word Count: Ensure your abstract stays within the specified limit of 1250–1500 words (including references).  

• Structure: Start with the full title of your abstract, followed immediately by the names and affiliations of all authors. Organize the content into clear sections, for instance: “Purpose”, “Methods”, “Results”, and “Value” to provide a logical and coherent flow of information.  

• Language: Write in English (either US or UK spelling is acceptable). Use clear, concise language to present your work, and ensure the text is free from grammatical errors and typos before submission.  

• References: References can be included to provide context or support for the findings. All references must adhere to APA style.   

FEES AND EXPENSES  
For the accepted attendees and contributors, we will request a small registration fee around €200 (exact amount to be announced). We will provide lunches and refreshments on all days, and a free workshop dinner on Wednesday 28 May.    
Those attending will be expected to cover the cost of their travel and accommodation, and a list of suggested hotels and guest houses is available here.  
Details of how to pay will be sent with the notification of acceptance and information to finalize the registration.  

IMPORTANT DATES  
Application deadline: 13 January 2025  
Notification of acceptance (participation only): 20 February 2025  
Notification of acceptance (contributions): 10 March 2025  
Workshop dates: 28-29 May 2025  
All deadlines are h. 23:59 AoE (Anywhere on Earth)  
  
For further information, please contact comms@opencitations.net   
 
We look forward to your participation! 
Kind regards, 
Chiara Di Giambattista (Communications Director and Community Development Manager at OpenCitations)